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Guide to Buy the Best Office Printers in 2023, 2024

Do not know what office printer to buy? Despite the fact that we are in the digital age and how much has been trumpeted about the end of the paper, today at home and at work, important amounts of written and graphic material continue to be printed.

Taking into account that this becomes a fixed expense we have decided to help you with a series of tips, and recommendations to choose and buy the best office printer 2023 considering the most appropriate price, quality, performance and durability.

What Printer to Buy for my Office?

Choosing a good printer that suits our needs can be an arduous task, there are hundreds of models of professional printers designed especially for office with dozens of different features. Does this printer fit what I need? What is the best multifunction printer for my office?

Buy a Classic Printer or a Multifunction?

If you have already asked yourself that question, the answer is clear: do you only want to print or do you need a printer that besides printing, can scan documents, be a photocopier and even send a fax? With a multifunction printer you will have all these advantages in a single machine that results in saving space, time and money. Can you imagine the cost of having to buy the printer, the photocopier, the scanner and the fax separately for your office?

Buy a Network Printer for Office: Cable or WIFI?

It seems obvious, a network printer is ideal in any office with more than 1 employee, most businesses and SMEs, looking for printers with good connectivity to save time and resources since several users can use it at the same time.

With printers with WIFI connection you can print even from different devices, either from the phone, the PC, the laptop or the tablet. You do not even have to be in the office to print, you can print to cloud in the cloud, which makes it perfect for sending documents to the office printer from your home, or even from a client’s office that you’ve been to visit.

However, network office printers with cable are faster, more reliable and more secure, characteristics that are very valuable in offices, since it is practically impossible for them to have interferences in the connection.

Laser or Ink Printer: Which is More Profitable for my Office?

Normally, ink printers are usually cheaper when buying, but more expensive when using, in the case of laser printer things just happens the opposite, tend to be models of a somewhat higher cost, but in the long run, the cost per page is more profitable.

A laser printer is usually more profitable thanks to the toner of these printers are more durable and economical. This is not always the case, manufacturers like EPSON have bet heavily on office ink printers, providing them with much more efficient ink saving systems and cost per copy.

Ink printers are usually more common for offices and businesses where you need to print brochures, graphics, quality photographs, commercial posters, since the cost of laser printers with color toner is much higher and the quality is usually lower.

Automatic Duplex Printer for my Business

Very important is the automatic double-sided printing, it will allow you to save paper and space in your office, the big difference between automatic duplex and manual duplex is clear, in the manual you will have to go to turn it over to paper (something you will not finish doing, by experience)

Automatic Document Feeder (ADF)

Scan, copy, send mails or faxes with many pages, With the ADF it is a pleasure to see how the printer is dedicated alone to scan or photocopy without having to place page by page.

Ideal Resolution for a Business Multifunction Printer

The resolution of a printer is measured by PPP, which indicates the number of individual ink points it produces per inch (PPP = dots per inch)

These points are formed with a vertical and horizontal direction. For example, a printer with a resolution of 600 x 300 PPP would print 600 dots in each horizontal inch and 300 dots in each vertical inch. If only one number is indicated, the resolution is the same in both directions 600 PPP would equal 600 x 600 PPP.

The more points per inch is the resolution of a printer, the more details and sharpness we will obtain, resulting in more defined texts and sharper images.

Print Speed for an Office Printer

The printing speed of a printer is expressed in PPM (pages per minute) very useful if your goal is to streamline print jobs.

Types of Printers

These are the different types of printers in the market. Choose the one that fits you the best, but do not let yourself be carried away alone for a good price, since you will have to see the cost of maintenance (ink cartridges, toner, maintenance, etc.). You will also have to look at aspects such as resolution, or consumption (of ink or toner).

If you are doubtful about which office printer is recommended for you, it is precisely because there are a lot of options and variables, let’s see the most common types:

Most printers are general purpose models, designed to print text, graphics and photos. General-purpose printers tend to focus on the photos, if they are intended for home use. If they are intended for office use, the text will be the priority.

Many multifunction printers are designed to support twice as much paper as a home or office printer. However, they generally favor one role over another.

Special-purpose printers include portable printers, specialized and semi-specialized photo printers, label printers and 3D printers. It is always important to know what you want your office printer to do. For example, you want it only for photos, or you want it to print photos and text also.

Below we present the different types of office printers that exist, with their advantages and disadvantages:

Inkjet Printer

This type of printer is characterized by spraying or “injecting” ink onto a sheet of paper. Inkjet printers are often useful for those looking for high-quality graphics and text impressions.


  • They are cheaper.
  • They have a very good print resolution.
  • Reduced dimensions


  • Cost for superior printing.
  • Low printing speed
  • The ink takes a little time to dry, which can cause stains.
  • Cartridges clogged with dry ink or dirt.

Laser Printer

Laser printers operate with a mechanism similar to that of conventional photocopiers. This type of printers is really useful for the production of graphics and texts of good quality. However, the acquisition of color laser printers is much more expensive than monochrome laser printers.


  • They print the pages completely and not by sections, which allows the process to be much faster.
  • Cost per impression below.
  • Better print quality, with no risk of stains.
  • They are usually much quieter than other types of printers.


  • Their prices are usually a little higher than inkjet printers.
  • Lower quality in image or photo printing.
  • They get hotter than other types of printers.
  • The first impression always takes longer than the other impressions.

Multifunction Printer

Multifunction printers or “all in one”, offer a range of features that go beyond printing. All multifunctionals can photocopy and scan and also have fax functions.


  • Takes up less space.
  • Energy savings
  • Convenience and time saving.
  • Saving money, compared to buying printers and scanners separately.


  • High price in the repair of faults.
  • Price higher than that of laser or ink printers.

3D Printer

Just a decade ago, 3D printers were expensive machines, reserved for factories and corporations. But today, these incredible devices have become viable and affordable products for use by designers, engineers, hobbyists, schools and even consumers.


  • It allows more manufacturing options.
  • It helps to save on transportation costs and reduce overall logistics costs, especially for small lots or limited series production.
  • It helps reduce long-term costs.
  • It allows the rapid creation of prototypes.


  • It has caused manufacturing jobs to decrease.
  • Haul with copyright issues.
  • It involves the risk of producing dangerous items, such as knives.

So What’s the Best Printer for my Office?

The printer is one of the essentials of any office; however it is not given too much importance. In the offices we usually find equipment that is not adapted to the real needs of the users.

Things to consider when buying an office printer:

  • The operating systems that you use in the office. Analyze if the manufacturer has available drivers for the most popular OS like Windows, Mac or Linux and so you will not get surprises.
  • Functions we need in the short and medium term. Only printer or we also include scanner, photocopies and fax?
  • Work flow. Think about how much you can get to print. If we are going to print little, it is more advisable to opt for an ink solution, for quantities greater than 5,000 pages per month, laser printers are a more appropriate investment.
  • In Color or only B / N? If we are going to print mostly in color and make very complex prints, our best ally is ink, while if we are going to make mostly black and white document prints and few color prints, a laser is the best option.
  • Trust a well-known brand, and keep in mind the availability of maintenance kits and consumables.
  • Electricity consumption (a hidden cost, which we almost never consider). The laser printer has to heat the toner before printing so that it attaches well to the paper. Therefore, as a general rule, a laser printer consumes more energy than an ink printer.

Other aspects to consider:

Many multifunction models already have connection via WIFI or double-sided printing. Even the most modern have connection via smartphone application, NFC contact technology or the ability to upload and print our documents from Dropbox or Google Drive for companies.

What are the Best Brands of Printers?

Like everything in life … it depends on your needs. For me, the best brands of printers are:

  • If you are looking for a home ink printer, the best-selling brands are HP and Epson.
  • If you need a monochrome laser printer for a small office: Brother, HP
  • Color laser printers for small offices: HP and Brother
  • If you want a professional inkjet printer for an office: Brother, HP and Epson
  • High volume work printers: Canon, Epson, Brother, HP

Brother DCPL2530DW, laser printer with Wi-Fi and double-sided printing

This laser printer is especially for those with a somewhat high workload. The Brother DCPL2530DW laser printer has a black toner and is capable of printing at a speed of 30 pages per minute (two seconds per page), in addition to being able to print on both sides.

Another of the great strengths of this printer is its connectivity, allowing us to connect it to a Wi-Fi network to share it with other people, and even use Wi-Fi Direct technology to connect directly to it, without having to go through a router, to print directly from any PC or mobile.

Canon LBP611Cn, an excellent alternative for those looking for a color laser printer

Most laser printers that we can find, especially around a less price, only print in black; they do not have color toner. However, there are always situations where we may need to print in color. In that case we should look for a color laser printer.

Normally these are usually quite expensive, but if we stay in the Canon LBP611Cn we will have a color laser printer at a price not much higher than the alternatives in black and white. In addition, this printer has a resolution of 1200 × 1200 dpi, heats up in just 13 seconds and is able to print 18 pages per minute (around 4 seconds per page).

HP DesignJet T120 Large Format Color Printer

 The Designjet T120 is HP’s 24-inch wide-format online entry level printer for office and offers a price tag (barely) under $ 1000. Customers can print from Letter to Ledger using the back tray or switch to the front-loading 24 inch wide paper roll.

The HP Designjet T120 looks like little Photosmart ink jets with stylish black exterior, a 4.3 inch color touch screen and simple layout.

Without the stand, the approximate dimensions are 39 x 21 x 11 inches.  If set up on a network (the Designjet T120 offers wireless, wired and USB connectivity). It works with Apple and Android operating systems.

The Designjet T120 uses four 711 Series ink cartridges (CMYK) and customers can easily change the cartridges on the Designjet T120 through the front-loading access located on the left side of the device.

Now that you a have a better idea of what to expect when to go buy office printer and what other options you have, the choice is up to you!

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