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How to Build an Effective Integrated System for Your Business

A business is like a body. Many different processes work to keep its beating heart alive and well. It has many limbs that reach out and interact with the world. It has a head team that makes the decisions. Though you may be your business’s mind, it is the systems that provide that secondary support that keep it alive.

A great idea is nothing without the capabilities to bring it to life. Even with the will, if there are not smart enough solutions, a great idea can crumble before your very eyes. The right tools help bring those ideas to life, they are the internal systems that make up the beating heart of your business, and most of all they need to be able to work together.

All your organs work together to keep you alive. They don’t work independently from one another or need manual input from one organ to the other to get a job done. They do it automatically, and that is what you need for your business.

This doesn’t mean that the tools and processes you choose or build for your business must all come from one source. Many companies have designed their systems to integrate into other solutions.

Integrated Solutions for Businesses Big and Small

The solutions that you choose for your business will vary depending on your size. Thankfully today you have a lot more wiggle room than you did in the past, thanks to the Cloud. That being said large, multi-national corporations will still want what is known as an ERP, or Enterprise Resource Planning, which works as a framework within which several programs and tools can seamlessly communicate to one another, even across different departments and locations.

You don’t need an ERP to enjoy the benefits of integrated business solutions. You need to know what to look for when searching for new tools and solutions for problems you are facing in your business.

Choosing the Tools and Software Your Business Needs

The cloud makes it possible. The right program makes it a reality. Choosing the right tools means ensuring that the option you are looking at has these three criteria:

Business Processes

You need a tool for each of your main business processes, even if you don’t feel like you need it. Take creative project management as an option. Creative projects by their very nature are very free-flowing. You engage the project from multiple angles, go back and try new things, strategize, and allow inspiration to hit.

This does not mean it cannot be managed or improved on with the right tool. Allowing creative projects to fall into chaos makes it harder to stay focused. Choosing a great creative project management suite should allow your teams to adapt based on the type of project that they are working on. The right tool can help teams stay focused and transparent through the entire process, regardless of whether you are looking to improve your video production workflow, or seeking to structure your next marketing campaign in a more meaningful way.

Your Industry

Suppose you can always try to choose a solution that was designed with your industry in mind. It can either be a reliable option or have the ability to be customized to suit your needs. The reason you want this focus is so that you can take advantage of very specific workflows and tools.

Your Size

Most SaaS solutions are easy to scale up and down, thanks to their subscription nature. Still, the actual program you choose will depend on your size and how fast you are growing. Some have a more local focus; others are better for global businesses. This is the least important of the criteria but should still be looked at to ensure your tools work for your business.

Cloud Computing: Essential for Remote Management and Integrated Systems

Big businesses can technically build an integrated system on their own servers. They can afford them to start with, and they will also be able to keep a team of IT experts on hand to maintain their servers.

For most businesses, these servers are a very expensive cost. ERP unnecessary. Thankfully, there is the cloud. The Cloud isn’t just key to allow for remote working; it is actually how even little businesses can set up automation and enjoy a host of other benefits:

Universal Data Access

In the past, your data was on your hard drive. If you were smart, you would back them up, but if you got busy or just unlucky and didn’t back up your data anywhere, you could see your entire business disappear in one fatal spill.

Even today, there are threats in the form of hackers. Your entire business could disappear in a day because of malware. You still need to access your data, but how do you do it safely? How can you allow for remote teams to access the data?

That is the biggest draw to the cloud. Cloud data isn’t just backed up on one secure server; it’s backed up on several automatically. If one goes down, your data is safe. It also means that your employees can access the same file from anywhere, and even work on it in real-time.

SaaS Solutions

Being able to access the same data isn’t the only benefit of the cloud, and it is here where we start to see your integrated system come together. SaaS solutions, or Software as a Service are located on the cloud. You and everyone on your team can access the same software and the same projects at the office, at home, or anywhere else in the world.

They are great because you can customize the SaaS you subscribe to, and many can integrate and work together with the tools you already use regularly.

Integration Friendly

If the programs you choose can communicate and connect, you have the chance for automation. Use system settings and set up rules and tasks for your systems to carry out when and if certain things happen. For example, if a sale is made, you can have your mailing solution send out an automated confirmation email. This sort of automated task applies in marketing through to your financing department and even your HR department.

Originally posted 2020-11-11 20:59:28. Republished by Blog Post Promoter

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