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How to Securely Relocate your Office IT Infrastructure

Relocating your office IT can be a daunting task. Here we have mapped out a relocation strategy that can make your relocating easier and more efficient.

So, you’ve decided to relocate your office to a new location?

You’ve found the ideal location, have the plan to move in place along with the moving checklist, informed your employees and customers, and now all that’s left is to plan your IT relocation.

Does it appear to be overwhelming? Well, it doesn’t have to be that way.

Moving your company or opening a new location can be a difficult experience, especially when it comes to migrating your entire IT infrastructure. Failure to correctly migrate your IT infrastructure, which stores your company’s most significant data and information, can result in costly service outages or breakdowns.

These are the procedures you’ll want to take to ensure the safe and efficient movement of your IT infrastructure so your organisation can get back up and running within the specified period and minimise additional downtime:

Examine Your Resources

Taking an inventory of your IT assets is an important part of planning for any IT migration. It’s crucial to know what you have and whether your current assets are still functional.

  • Make a list of all the IT assets in your existing office.
  • Compare and contrast your current IT infrastructure with that in your new location.
  • Determine where your assets, connections, and peripherals should go.
  • Examine your cabling to see whether it needs to be updated or expanded to accommodate your new location and industry requirements.
  • Consider all upcoming IT purchases and improvements to see if they may be completed concurrently with the migration.

Loop in Experts

You can’t just pack up your servers and computers in different boxes and turn them back on when you move to a new office. Based on the physical layout of the new location, you’ll need to create completely new network infrastructure.

It’s difficult to sort out IT infrastructure, especially when shifting systems from one office to another. It is unquestionably something that should be left to the professionals, as we all know how costly a minor mistake in the computing world can be. The top corporate IT consulting firms can assist in minimising network downtime and getting your organisation back up as soon as possible.

Before signing the lease for the new office, have your IT specialist inspect the facility to ensure it is suitable for your IT infrastructure. They’ll be able to plan out where the servers will be placed, as well as determine whether the office is suitably ventilated.

Backup with Cloud!

The demand for increasingly scalable, capable, and inexpensive backup and recovery solutions has never been greater than now, as digital transformation through IT relocation is in full gear. The most versatile sort of backup is usually cloud backup.

You may backup files, application data, or entire physical or virtual servers using it. You can make backups as often or as infrequently as you want. Because cloud backup servers are usually virtualized, you can scale up and down as needed. For protection against local power outages or disasters, cloud backup eliminates the need to physically relocate backup media to a different place.

Assess your requirements

Examine office space in light of your telecom, hardware, server, and workstation needs. Also, think about the timing. Because lead times vary, all circuits must be ordered before the transfer. Check lifecycle support and service agreements as well.

If your infrastructure is outdated or no longer meets your needs, now is the time to think about updating it or moving to the cloud. Relocating obsolete equipment is generally a waste of time and money. Be prepared with a backup recovery plan for unforeseen events.

Plan the new infrastructure

Before you can start working on your move-in schedule, you’ll need to select a location that satisfies your IT requirements as-is or can be adapted to fit your desired IT infrastructure. This means you should evaluate those requirements before looking for a new site.

Do you intend to connect to the internet via a wired or wireless connection? Will you build up a server room on-site, or will you rely on cloud services? How many workstations will need to be connected, and will additional cables, plugs, or phone lines be required to support that number?

If you locate a location that comes near to your idea, knowing these needs in advance will save you money on unneeded remodels. If revisions are required, make sure to schedule installation ahead of time to account for any potential delays.

Prepare for the Big Day

Physically transferring your office’s IT equipment is a challenge. To carry out the physical component of the IT relocation, if any, it is recommended that you hire the services of an IT support provider and a telecom business.

Make a contact list of everyone engaged in relocating your office IT in the days leading up to the move. When completing the setup, label all data cables and wiring to make it easier to identify their respective pieces of equipment.

To speed up the process, set up call forwarding and remind employees about proper equipment shutdown procedures before they leave work the day before the move.

Install the systems (Preferably with an expert)

Setting up a new office, whether your company is brand new or expanding, may be difficult and daunting. So, find yourself a team of network professionals who can assist you in setting up in a seamless and uncomplicated manner.

Through their service plans, you can avail a complete solution, including Network Set-up Consultation, Hardware and Software buying, Network Installation, Computer and Network deployment, Data Migration, and long-term maintenance.

Choose an office IT Set-Up service that includes the following:

  • Setup of a network system and cable installation
  • Installation and deployment of desktop equipment
  • Installation and deployment of desktop equipment (PC, Printers, Fax, etc.)
  • Setup of the internet
  • Set up an email account
  • Migration of Data
  • Setting up a Virtual Private Network (VPN)

Congratulations!! You did it!

It’s time to rejoice if you’ve made it through a workplace relocation without much hassle. We hope that this list will assist you in being more organised in your transition process.

Author Bio: Rushit Shah Co-Founder, Chief Engagement Officer DevX Accelerator A people’s person by heart, Rushit has hands-on experience of more than seven years in the IT industry. With pragmatic expertise in client relationship management and negotiation, he has been putting forward innovative solutions for his clients. His people’s skills largely attribute to the success of two co-founded start-up ventures. When he is not catching up with his family aka clients, you may spot him engrossed in the snooker game. Rushit is your go-to person, for worthwhile professional and personal conversations.

Originally posted 2021-11-24 23:51:55. Republished by Blog Post Promoter

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