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Thanks to the wonderful advancements of modern-day technology, we can now store massive amounts of data in what is now referred to as ‘the Cloud’. This is a collection of servers that allow you to store your files and folders, so they can be accessed anywhere on Earth through authorized devices.
While this has provided an outstanding number of benefits for individuals, businesses and all other kinds of industry and person, Cloud technology doesn’t come without its downfalls, most notably, security.
However, there are many ways you can be proactive in making sure that your content that’s stored on a Cloud server is protected and safe at all times.
We’re going to share seven of them with you today.
Store Data Locally
While Cloud services are more functional and stable than ever before, it’s still worth making sure that your content is backed up on your local device as well, such as on your computer, or on a USB drive or memory card.
This is so you can make sure you’ve got two copies of your content, so if one of them disappears or becomes inaccessible for whatever reason, you’ll still have access to the files you need the most.
Avoid Storing Personal Information
Let’s get real for a minute. There’s no such thing as complete internet privacy. Even if you’re storing your personal information to a secure Cloud server, that means there is still a copy of it online somewhere and, to a certain extent, there always will be, even if you’ve deleted it, there can be ways to restore it.
“With this in mind, it can worth just avoiding the storing of personal information all together to minimise the risk completely. Of course, feel free to use Cloud services for documents, images and folders, but when it comes to your individual private content, perhaps keep it physical,” says Matthew Runswick, a manager for Elite Assignment Help and BoomEssays.
Restrict Cloud Server Access
Perhaps one of the most obvious problems you’ll want to be aware of is who actually has access to your Cloud account. If you’re working within a business or as part of a team, you may have several people who are able to connect and access your cloud data.
However, you’ll want to make sure that you’re aware of who every single one of these people is and how they are being careful not to share the sensitive information that you’re looking to protect. For example, you may want to make yourself and your team members aware of the fact that they shouldn’t be logging onto their accounts on public internet networks where the data could become compromised.
You’ll always want to make sure that everybody who has access has a h3 password and regularly keeps it updated to minimise the risk of a breach that could jeopardize the integrity of your data.
When it comes to protecting your data yourself, it’s essential that you use and implement some kind of encryption. This doesn’t even refer to when you’re uploading your data; you should be encrypting it as soon as that data exists.
For example, if you’re working on a text document which is full of contacts, clients and customers and their personal information, you’ll want to make sure that this is protected. This means before uploading your content, compress it several times into a ZIP or RAR folder, each layer of which is password-protected and encrypted.
Of course, this may seem over the top in some cases, but would you rather spend a few more minutes inputting passwords to access your data when you need it, or face courts if your customer’s private information was linked while in the hands of your business or service.
Use Encrypted Cloud Servers
While you’ll want to make sure that you’re encrypting your own data before and after you’ve uploaded your data to the clouds, you’ll also want to be very aware of what cloud service platform you’re actually thinking of using. If you’re using the cheapest platform you can find, the chances are that you’ll be missing out on some serious security protocols.
“In addition to the standard security that your chosen cloud server providers, you’ll want to be on the lookout for any password software, encryption systems and other security functions that your cloud server provides. Of course, the more important your data, the more protection you should have,” says Maria Day, a manager for Essayroo.
Use Strong Passwords
A basic 101 when it comes to online security and protecting your data, you’ll need to make sure that you’re using
strong passwords that are not easy to hack. In most cases, you’ll want to use a variety of symbols and characters, including letters, capital letters, numbers and symbols. Ideally, you’ll want a minimum of 8 characters, but the most effective passwords will be 12 characters plus.
“While your passwords may be secure, you’ll also want to make sure your email that is linked with your cloud service is secure, not stop anybody using the ‘forget password link’ and that anybody else who has an account that can access your cloud data is also using a h3 password,” shares Ben Harper, a cybersecurity manager for Paper Fellows.
You may even want to password protect individual files in your cloud server for an extra layer of protection.
Test Your Security Features
When all your security protocol is in place, you’ll want to make sure that you’re actively testing your security procedures to make sure that they’re in place and won’t break once given a bit of pressure.
In most cases, you can hire a professional hacker to make sure that your passwords are strong enough, for both your cloud data and the data you’re keeping on your local drives.
If someone you’ve hired can easily get into your files and folders, the chances are that somebody who wants to get in for another business or just for fun will be able to as well.