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Office automation can deliver a number of benefits, such as the reduction of operating expenses, streamlining processes, improving productivity, and enhancing efficiency, among other things.
Often, this will require investment, but this should not be seen as an unnecessary expense as the cost can be justifiable.
With this, below are some of the ways to facilitate automation in the office.
Ditch the Receptionist
By embracing automation, you no longer need to hire an employee to act as the receptionist. Instead, what you can do is to use visitor management software like Greetly, which can facilitate electronic log-in of guests while also issuing office visitor badges. Basically, you will have a computer or tablet in the front office. Here, visitors will input the information required from them, such as their name, contact details, and the person they are visiting. This can also capture their pictures and electronic signatures.
If you are still unconvinced that check in apps for business can be beneficial for your office, visit www.greetly.com and learn more about its benefits.
Use a Chatbot
Many websites feature a chatbot, which will come in handy when it comes to answering the questions of customers in real-time. These chatbots can also be used internally within an organization. This way, employees do not need to leave their seats when they have concerns, such as when it comes to leave policies or when there is a problem with their computers that they need to address.
Control the Office Environment
There are countless technologies that you can implement in the office to make it step into the future. Among others, one of the best would be with regards to controlling the environment in a smart way. There is no need to manually adjust the thermostat or turn off the lights by physically flicking the switch. With automation, there is a system that is smart enough to determine when to make the office hotter or colder. Lights can also be activated through motion.
Payment of Bills
If your office is spending a lot of time paying bills, you will end up being unproductive. You are basically wasting precious time. With this, it will be best to set up an automatic system to manage the bills. This way, they can be automatically paid based on a pre-determined schedule. It can also help to cut costs since there will be no missed payments and penalties incurred.
Answering Calls and Emails
Offices can also set-up an automatic system that allows answering of calls and emails even when the contact person is not available. For instance, if a customer calls outside of office hours, there should be a voice mail to receive the call. On vacation? Set-up the email automatically in such a way that it can inform the other person that you are out.
In this digital age, automation is not a luxury but a necessity for businesses. Doing the things that have been mentioned above can provide a plethora of benefits, which can improve the way offices are managed.