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Saving on Server Costs with Managed Migration and Deployment

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Outgrowing a server can be an exciting moment for a business. It means you’ve grown enough to require more space and capability — and that’s worth celebrating! But we know that server migration and deployment can also be very stressful. There are plenty of horror stories out there that conjure images of lost files, angry customer calls, and expensive solutions.

The good news is that deployment doesn’t have to be difficult or expensive. We can help.

Here are a few tips to help you save on server costs using managed migration and deployment.

Gain a thorough understanding of your current IT setup

First things, first: You need to audit your current server needs and how much you’re spending on upkeep. That means adding up what you spend on hardware, software, licenses, suppliers and warranties.

Determine what your server needs are

Next, you’ll want to find out what you need to increase your productivity. How much more hardware and software do you need? What kind of data storage space do you need? Would increased speed help your team achieve its goals? And don’t forget to factor in growth! What do you need to help your business grow in the future? Planning now will help avoid downtime in the future.

Answering these questions will help you find the best server — physical or virtual — for you, without overspending.

Shop for the best server

Now you can start on the fun part: Shopping! You have a few different options to choose from.

With cloud-based servers, you don’t have to install it or see it. It simply hosts your files. And they can be upgraded at any time. There are no storage costs and you can usually find 24/7 support should something go wrong. It can also be less expensive to choose a cloud-based server as you do not need to purchase the physical hardware and you only pay for what you need.

A dedicated business server, on the other hand, is a physical computer that connects to the internet within your home or office. There are just one hardware and installation cost, meaning you could save thousands in the long run. One of the major benefits of a dedicated server is being able to access your data even if the internet connection is lost. It can also provide greater security for your data than a cloud-based server because the hardware is on-site. However, that also means a higher upfront cost.

And don’t forget to look at used servers or ones that have been refurbished, as well. They’re much more affordable, will usually ship to you faster, and can be much easier to repair because of increased availability in parts.

Consider extra costs

Before you make a purchase, there’s one more thing to consider. We’ve asked you to examine your current IT needs and anticipate your future costs, but a big part of reducing costs is anticipating as much as you can.

When it comes to IT, that means looking at training, facilities, maintenance, and internet. Find out how much it would cost to train your team on your new technology, what it would cost to keep them safe, and if you need to upgrade your internet services at all. Those should all be factored into your server costs too.

All this research and cost analysis may seem tedious, but it will save you money and time in the long run.

Talk to an expert

Finally, enlist the help of an expert. As you do your planning and research, keep in mind that Aventis Systems can help with all your server, migration, and deployment needs. Reach out and speak with one of our highly-trained professionals today.

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