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We’re now going to talk about project management software. The project management software has gained great importance for companies in recent years. This is mainly due to a greater maturity in the search for a more efficient use of resources, both material and people.
Companies are still looking for the best results, but now they can no longer deal with waste. This means in practice that a manager, in order to remain competitive, needs to know how to take advantage of good project management tools. However, with the large number of software and methodologies available, choosing one of them can be confusing, difficult and risky. Thus, it is fundamental that the manager knows what he is looking for.
To help you, here are four key features that all project management software needs to have. These features should guide your choice to make your management more efficient and successful. Follow the list and get the benefits!
Team and Task Management
Everyone must understand that project management software is expected to be focused on task and team management, but this is not always the case. Many tools are confusing and impractical for including information about the project or even updating tasks.
Team management, which should allow delegating tasks to each member and measuring their performance, also needs to be an easy-to-use functionality. Choosing management software that does not complicate these two tasks will allow your team to be more efficient by not losing hours updating the program, but it will also gain in resource savings by understanding where the project loses – and gains – efficiency. It’s recommended to choose a kind of enterprise asset management (EAM).
Costs, Risks, and Indicators
Good project management software should not only allow good management of tasks and staff, but also provide metrics on project costs, risks, and success indicators, both in the overall context and in isolation by task. The reason for this importance is simple: if you can’t measure the performance of the project, you will not know if it really is heading for success. More than that, you will not know what risks your company is exposed to, since often a project is decisive for the financial health of the business.
Increasingly, it is necessary to be available on all mobile platforms to meet the most varied demands of their projects, especially when these involve external collaborators or who need to constantly leave the company. A mobile app, which is updated in real time with the web, is already among the features that your next project management system should offer. Through it you will keep your work always updated with the rest of the team, having a real-time monitoring of the performance of each member of the project.
Support & Help
Lastly, succeeding in managing a project may be the result of a good use of the management tool. However, you may often feel confused about which information is most important and how the tool will be updated. For example, if you use a CMMS system, you at least have to know when it needs an update which is of course adapted to the dynamics of the project you are dealing with.
So it’s important to look for software that is based on good user support for times when you do not know what to do. The agility with which this support will be provided can determine the success of the tool in your projects. Hopefully this article can help add insight that might be useful in the future. Thank you for reading.